Location
4505 S Maryland Pkwy
CSB Rm 245, Box 1053
Las Vegas, NV 89154-1053

(702) 895-1156

Procedure Checklist - Candidates

FOR INTERNAL UNLV USE ONLY!

NOTE: For your protection, do not purchase/make any arrangement for a candidate using personal funds.

PRIOR TO THE VISIT

• Send the candidate a letter/email (Sample Letter - Appendix F) and the Candidate Fact Sheet Appendix G).

• Does UNLV need to assist with visa status for the interview? If so, contact the International Student and Scholar Office at 895-0143.

• Are there any circumstances/requests that require higher approvals (extended stay, rental car, weekend stay, special accommodations, campanion travel)? If so, get these now!

• If special accommodation is requested, please contact ADA Compliance Office at 895-1879.

• Determine account(s) to be charged.

• Reference Position # and Search# on all documents requesting payment/reimbursement.

• Determine travel needs:

  • Transportation: 
    Candidates should arrange and pay for their own transportation and submit receipts for reimbursement or, under unusual circumstances, UNLV can prepay airfare if necessary via the Travel Authorization Form or PCard. (for campanion travel see moving allowance section).

  • Lodging (Appendices M)

    1. It is recommended that the department arrange for lodging at non-gaming properties. The preferred payment method is P-Card.

    2. The candidate may make his/her own arrangement, with departmental approval, for lodging and be reimbursed.

  • Meals
    Meals may be reimbursed as travel per diem. However, most candidates are hosted by UNLV during their visit.

  • Other
    The candidate must pay and arrange for his or her own rental car if previously approved. They may not use a State of Nevada Rental Car contract. (UNLV Travel Policy (V)(D)(1)(f))

DURING THE VISIT

• Begin completion of Travel Itinerary Worksheet (TIW). (Sample Forms)

• Collect original receipts.
  

AFTER THE VISIT

• The candidate needs to mail any additional original receipts (including airline ticket & itinerary) obtained after leaving UNLV.

• Prepare a PV with the Vendor Code reference “Candidate” and attach original receipts.