Location
4505 S Maryland Pkwy
CSB Rm 245, Box 1053
Las Vegas, NV 89154-1053

(702) 895-1156

Procedure Checklist - Employee/Student/Volunteer/Team/Group

FOR INTERNAL UNLV USE ONLY!

PRIOR TO TRAVEL

APPROVAL TO TRAVEL

• Verbal approval from supervisor (followed by the Travel Document (TD)); or

• Written approval (TD, memorandum, email) followed by the TD; or

• Approved Leave Request form.

• Volunteer is registered with Human Resources

1. OBTAIN TRAVELER'S UNLV SPONSORED CORPORATE CARD, P-CARD OR OTHER CREDIT CARD (FOR RESERVING ACCOMMODATIONS OR RENTAL CAR)

2. PREPARATION FOR TRIP
        
   Transportation: 

   • Air Travel

     • Flights scheduled with contracted travel agency

   • Personal Automobile (UNLV Travel Policy (IX)B)(6)) 

   • State Contract with Enterprise (UNLV Travel Policy (III)(B)(3)) 

   • Rental Car (UNLV Travel Policy: in-state - (III)(B)(5) or out-of-state - (IV)(B)(5)) 

   • Commercial Travel (bus, rail, ferry, etc.) (UNLV Travel Policy: in-state (III)(C)(2) or out-of-state (IV)(B)(2))

   Registration:

   • Payment Voucher; or Internet Registration

   Lodging (see allowable lodging rates, (UNLV Travel Policy (III)(A)(1) or (IV)(A)(1))

   • Make Reservations

     • Guarantee and pay with P-Card.

   Travel Advances, if applicable (UNLV Travel Policy (IX)(A))

3. PREPARE SECTIONS I AND II of the TD (Appendix T)
       

WHILE TRAVELING

1. Travel Itinerary Worksheet (TIW) (Sample Forms)

2. Receipts - keep all original receipts while traveling, including hosting expenses

3. Group or team per diem rosters
      

AFTER TRAVEL IS COMPLETED

1. Prepare Section III of the TD. (Appendix T)

2. Attach all original receipts (do not use transparent tape to 8 ½ X 11 sheet) and the TIW. (Appendix V and Sample Forms)