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Accounts Payable Topic: Vendor Credits

Description

On occasion, a department may receive a credit from a vendor. If you do not believe that this credit belongs to you, please contact Accounts Payable for assistance.


Procedure

To receive proper credit and avoid the need to reimburse the vendor later, the department should:

  • Note the purchase order number on credit memo or, if the credit memo was issued at the point of sale, attach it to the original invoice from the vendor.
  • Send the vendor credit to A/P at Mail Stop 1053.
  • If the credit has not yet been applied to the account by A/P, a credit memo will be entered in Advantage to credit the original account charged for the purchase.

It is important that all credit memos be handled correctly and expeditiously.  Incorrect processing may result in the loss of an university asset.


Some things to remember:

  • If a credit does not appear to belong to you, it may not
  • Be certain to reference any pertinent documentation, so that the funds may be credited to the proper account

  • For any questions, please contact the Vendor Team at 895-1157
 
 
 
Notes:

You can reach us
by Phone:

(702) 895-3822

Or Fax:
(702) 895-1519

Contact us if you have any questions
 


   This page was last updated: Monday, 21-Mar-2011 12:10:53 PDT
 
2005 University of Nevada, Las Vegas