Disbursements Topic: Host Table Policy
The Chancellor's Office has enacted a policy regarding the management of campus hosting accounts to include the purchase of tables at community events. Additionally, the UCCSN System has limited the purchasing of tables for charity events and other public functions, and has further restricted the expenditures allowable for this purpose per fiscal year.
Each of the Universities will be allowed to spend up to $30,000 per year for the purchase of tables.
In order to be in compliance with this UCCSN Policy, Dr. Harter has enacted a review process of all table purchases at community events by university personnel.
All requests to purchase tables must be submitted to the President's Office for approval so we do not, as an institution, surpasses our allowable amount for the year.
Please see the Request to Purchase Table form (PDF or MS Word) that will need to be filled out by anyone who is purchasing a table at a community activity. This form will be submitted to the President's Office for approval and tracking of our total expenditures.
As noted in the Hosting Policy, this $30,000 limit does not include those tables purchased for a System institution by a private donor or corporation.
As a preliminary step to stay in compliance with this policy, Dr. Harter is asking that each vice president, dean and director submit the list of possible purchases of tables for the coming year to her Deputy, Schyler Richards. Please include all pertinent information including the name of the event, estimated date and amount of table purchase. The President's Office will compile a list to determine how close we will be this year to our $30,000 expenditure limit. Please provide this information by June 30th of each year.
If you have any questions or need further information, please call Schyler Richards in the President's Office at x53888.
