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About our Topics
The following topics are provided as a convenience. It does not reflect the entire list of policies and procedures in place at UNLV. However, we have attempted to list all topics as they relate to the Accounts Payable Office.

If Policy or Procedure has been changed, and is not reflected on these pages, the most current approved document will be in effect. We will make every attempt to update these pages in a timely manner. If you find a topic that needs to be updated, or included, feel free to contact us.

Accounts Payable Topic: Pre-Entered Payment Vouchers

Description

The Payment Voucher (PV) form is used to direct Accounts Payable to pay a vendor, reimburse an individual, or replenish an authorized fund.  Departments may elect to enter their Payment Vouchers on-line in Advantage.


Procedure

Follow the instruction on How to complete a Payment Voucher

After the document is completed, you may enter the data online:

  • The person entering data should have access to Advantage already established, or 
  • the transaction site must have Advantage access. 
  • For further information on whether your department/site can access Advantage and the security required for this access, please call Administrative Computing at 895-1389. 
  • For information regarding on-line PV training classes, contact the Vendor Team at 895-1157.

After entering the PV on-line:

  1. Insure there are no "hard error" messages.
  2. Screen print the header and accounting line screens.
  3. Staple the invoice(s) behind the screen printed copies of the PV.
  4. Sign or initial the header page of the PV.
  5. Send to Mail Stop 1053 or hand carry the PV to Accounts Payable.

Some things to remember:

  • You may need to notify A/P of your intent to enter your own PV online
  • A Payment Voucher may never be used in place of a valid purchase order
  • Certification for Non-Resident Alien status must be included on every payment to an individual
  • Signature authority for a PV may require more than the signature authority for an account
      
  • Questions or problems entering a PV on-line should be referred to the Vendor Team at 895-1157
 
 
 
Related Topics
Notes:

You can reach the Vendor Team by Phone:
(702) 895-1157

Or Fax:
(702) 895-1519

Contact us if you have any questions
 


   This page was last updated: Monday, 21-Mar-2011 12:10:52 PDT
 
2004 University of Nevada, Las Vegas