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Non-Reimbursable Expenses

Description

The following list is non-inclusive of non-reimbursable expenses.


Policy

The following fees are not allowed to be reimbursed, charged on a P-card, or prepaid.

  • Airfare Bonus Points: Travelers will not be reimbursed for using personal bonus flight points in lieu of out of pocket funds for any expense. You must provide a true out of pocket expense in order to be reimbursed.

 

  • Annual fees for personal charge or credit cards



  • Baby-sitting



  • Vehicle cleaning



  • Corporate credit card delinquency fees / finance charges / annual charges



  • Expenses incurred on personal side trips while on business trip



  • Laundry charges for travel less than four consecutive nights



  • Loss / theft of personal property



  • Mini-bar refreshments



  • Movies



  • “No Show” charges for hotel or vehicle service



  • Optional travel insurance



  • Parking fines or traffic fines



  • Passports or passport photographs



  • Personal clothing or hygiene items



  • Personal entertainment, including sports events



  • Personal telephone call(s) that exceed $10.00 per day



  • Room service fee/tips



  • Non-meal tips / gratuities
  •  

    • Tips for personal meals, taxis, shuttle, and Limo’s etc. are not reimbursable


  • Use of prepaid phone cards (except for prepaid phone cards while in travel status in a foreign location) and other prepaid cards such as gift certificates and prepaid credit cards


  • Satellite Radio and GPS Navigation Systems



  • Airline "Early Bird" check in fees


 

© 2008 University of Nevada, Las Vegas. Last updated on September 16, 2010