Accounts Payable Topic: Moving Policy

Description

This policy covers moving expenses as they apply to employee candidates. (NRS §281.167; SAM 274.0)


Policy

General Policy:

• A new employee may be paid a single sum for moving expenses provided the move is at least 50 miles from the employee's last location. This is the only payment method used by UNLV.
• The amount of this payment will be specified in the Letter of Offer to the employee candidate.
• The amount can be less but not more than one twelfth of the employees salary unless approved by the President or the VP of finance.
• The new employee should be advised that there are tax consequences associated with this payment. The new employee should explore these with a qualified tax specialist.
• Submit on a Payment Voucher and attach the Letter of Offer
• Use Object 30 and Sub Object 49
• Moving Allowances may not be paid with State Funds (Hard Money - 21XX)

Some things to remember

• Payment will be made only after receipt of the signed acceptance of the UNLV Letter of Offer from the new employee
• Payment will be made only after the EDOC has been processed in HRMS and cannot be processed for at least one day after the employees contracted start date
• Moving Allowance is considered as taxable income
• An employee who has been paid the single lump sum and who voluntarily terminates his/her employment within one year after beginning work, must repay the amount of the payment to UNLV
• If the offer letter does not inform the employee of the repayment requirement, the Moving Allowance Acknowledgement form will be required (Form available on our Forms and Downloads page)
• UNLV may withhold the amount of the repayment from the employee's regular or final payroll check
• UNLV may not give tax advice
• Please refer to NRS §281.167; SAM 274.0
  
• Questions concerning the Moving Policy should be referred to the Travel Team at 895-1156

Notes:

You can reach the Travel Team by Phone:
(702) 895-1156

Or Fax:
(702) 895-1519

Contact us if you have any questions