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About our Topics
The following topics are provided as a convenience. It does not reflect the entire list of policies and procedures in place at UNLV. However, we have attempted to list all topics as they relate to the Accounts Payable Office.
If Policy or Procedure has been changed, and is not reflected on these pages, the most current approved document will be in effect. We will make every attempt to update these pages in a timely manner. If you find a topic that needs to be updated, or included, feel free to contact us.
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Accounts Payable Topic: Independent Contractor
Payment Information
The contractor is responsible for making any arrangements to support the work being contracted and to pay any and all expenses incurred. This includes but is not limited to airfare, mileage, lodging, meals, rental cars, equipment, postage, telephone, office supplies, document copying, faxing, etc. Departments may provide helpful information on the availability of these services but should refrain from making any arrangements or payments for the contractor.
A lump sum payment to the contractor (inclusive of travel expenses) is the preferred method of compensation. The contractor would receive a 1099-misc for the entire amount. If a lump sum payment is not negotiated with the contractor, the appropriate Travel procedure checklist for independent contractors (Appendix B) should be followed.
It is the policy of UNLV that a contractor will be paid only upon the successful completion of the contract. Down payments, deposits, and other like prepayments will be avoided. Likewise, recurring payments to the contractor (i.e., monthly, bi-weekly, etc.) should be avoided as it implies employement type payments.
Payment Methods (Exhibit B):
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If a contract is for 45 days or less, a check will be automatically processed by Accounts Payable using the ISP Contract as the authority for payment and the completion date as the date payment is due. The check will be distributed as specified in the contract. All payments will be made in US Dollars.
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Progress payments may be paid (they are not required) for contracts in excess of 45 days in length. The progress payments, their respective completion benchmarks (i.e., 30% complete, 60% complete, and 100% complete), and the specific dollar amount to be paid at the attainment of each benchmark must be included in Exhibit B. Exhibit B needs to direct Disbursements which progress payment is to be made, how much is to be paid, and when the payment is needed. Accounts Payable will mail the progress payment check directly to the contractor unless directed to do otherwise.
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The contractor may invoice UNLV as work progresses or is completed. The department needs to approve the invoice for payment and forward it to Accounts Payable for processing. The ISP contract number should be refrenced on the invoice.
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